Use of the Auditorium is encouraged for public gathering of a cultural, civic or educational nature. The Auditorium is not available for religious purposes or private, institutional or corporate social events. The Director of the Library may require any program to be submitted to the Board of Trustees for prior approval.

By fire law, the maximum capacity of the Auditorium is 230 guests. This includes performers. The maximum seating capacity is then adjusted accordingly. Large audience events (200 or more) will be limited to after regular Library hours.

Only the Auditorium is available for events. Library reading rooms, children’s rooms or stack areas are not available for rental. For events scheduled after Library hours, use is restricted to the Auditorium, front lobby and downstairs lounges.

One Library staff person will be in attendance during the time of use after the Library is closed for directional and security purposes only. The sponsoring organization is responsible for providing lighting, sound and support services staff if the event requires it. If food is being served, the organization is responsible for clean ups including coffee urns and punch bowls. All leftover food and drink must be taken away or disposed of before leaving.

The Sponsoring Organization will be responsible for the charges listed above and for any damage incurred, and agrees to indemnify and hold harmless the Library from and against any loss, damage or liability of any kind arising from or in connection with the use of the Auditorium or other facilities of the Library by the Sponsoring Organization or the attendance of any person(s) at any function in the Auditorium or other facilities of the Library.

The Sponsoring Organization is required to provide a certificate of liability insurance acceptable to the Library and naming Pequot Library Association as an additional insured for the event specified in this contract.

The Library will make every effort possible to assure that your program will be a pleasant one but must reserve the right to cancel any and all arrangements at any time, should the need arise. Signing this contract in no way constitutes an endorsement by the Library of the Sponsoring Organization or its program.

PLEASE SEE STAFF MEMBER BEFORE ATTACHING ANYTHING TO AUDITORIUM WALLS – NO SCOTCH TAPE, NO MASKING TAPE, ETC. NO BURNING CANDLES ALLOWED IN AUDITORIUM AT ANY TIME.

Parking

Any group anticipating attendance of 200 is responsible for obtaining services of an off-duty police officer to coordinate parking and traffic flow. (Parking lot capacity is 35.)